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Teams

Organize users into teams for collaboration and resource sharing.

Creating Teams​

How to Create a Team​

  1. Go to Settings → Teams
  2. Click Create Team
  3. Configure team settings:
    • Team Name: Unique identifier (e.g., "data-science", "frontend")
    • Display Name: Friendly name shown in UI
    • Description: Team purpose and responsibilities
    • Team Lead: Optional user with additional team permissions
  4. Click Create Team

Team Structure​

Teams can represent:

  • Departments: Engineering, Data Science, Product
  • Projects: Project Alpha, Customer Portal
  • Functions: DevOps, QA, Security
  • Locations: US Team, EU Team, APAC Team

Team Members​

Adding Members​

During Team Creation:

  • Select users from existing user list
  • Assign all with same role initially

After Team Creation:

  1. Open team settings
  2. Click Add Members
  3. Select users to add
  4. Click Add

Removing Members​

  1. Go to team settings
  2. Click Members tab
  3. Find user in list
  4. Click Remove
  5. Confirm removal

Member Roles​

Team members can have different platform roles:

  • Admin: Full access to platform
  • Developer: Create and manage resources
  • Viewer: Read-only access
info

Team membership is separate from platform role. A user with Developer role in one team may have Viewer role in another.

Team Permissions​

Resource Sharing​

Share resources with entire team:

Applications:

  • Share app with team for view or edit access
  • All team members inherit permissions
  • Team access appears in app permissions

Projects:

  • Add team to project access control
  • All workspaces in project are accessible
  • Team members can create workspaces

Workflows:

  • Share workflow with team
  • Team can view execution logs
  • Edit permission allows workflow modification

Data Sources:

  • Share data source with team
  • Credentials remain encrypted
  • Team can query data source

Team-Owned Resources​

Resources can be owned by team rather than individual:

  1. Create resource (app, workflow, etc.)
  2. Change owner to team
  3. All team members can access
  4. Resources persist if member leaves

Resource Quotas​

Setting Team Quotas​

Limit resources available to team:

  1. Open team settings
  2. Go to Resource Quotas tab
  3. Configure limits:
    • CPU: Total CPU cores across all team resources
    • Memory: Total RAM allocation
    • Storage: Total disk storage
    • Apps: Maximum number of applications
    • Workflows: Maximum number of workflows
    • Workspaces: Maximum number of workspaces
  4. Click Save Quotas

Quota Enforcement​

  • New resources rejected if quota exceeded
  • Team lead and admins notified when approaching limit
  • Can request quota increase from admin
  • Usage shown in team dashboard

Team Dashboard​

Team Overview​

View team metrics and activity:

  • Active Members: Number of team members
  • Resource Count: Apps, workflows, workspaces owned by team
  • Resource Usage: CPU, memory, storage consumption
  • Recent Activity: Latest resource changes
  • Cost Allocation: Team's portion of infrastructure costs

Team Insights​

Track team productivity:

  • Deployments: Number of app deployments
  • Workflow Executions: Workflow runs per day/week
  • Workspace Usage: Active workspace hours
  • Collaboration: Resources shared within team

Team Lead Privileges​

Team leads have additional permissions:

Team Management​

  • Add and remove team members
  • Update team description and settings
  • View team resource usage
  • Request quota increases

Team Resources​

  • View all team-owned resources
  • Transfer resource ownership
  • Archive inactive resources
  • Monitor team costs

Restrictions​

Team leads cannot:

  • Change other users' platform roles
  • Access admin-only features
  • Modify billing settings
  • Create governance policies

Cross-Team Collaboration​

Sharing Between Teams​

Share resources across team boundaries:

  1. Open resource (app, workflow, etc.)
  2. Click Share
  3. Select multiple teams
  4. Set permissions per team
  5. Click Save

Multi-Team Projects​

Projects can have multiple teams:

  1. Create or open project
  2. Go to Access Control
  3. Add multiple teams
  4. Set permissions (View or Edit) per team
  5. Members from all teams can collaborate

Best Practices​

Team Organization​

  • Keep Teams Focused: Each team has clear purpose
  • Right Size: 5-15 members per team optimal
  • Clear Ownership: Assign team lead for accountability
  • Regular Reviews: Audit team membership quarterly

Resource Management​

  • Team Ownership: Use team-owned resources for shared work
  • Individual Resources: Personal workspaces owned by individual
  • Naming Conventions: Prefix resources with team name
  • Cleanup: Archive or delete unused team resources

Collaboration​

  • Shared Volumes: Use project volumes for team data
  • Documentation: Maintain team wiki/documentation
  • Communication: Use team Slack channel
  • Code Review: Review team members' work

Security​

  • Least Privilege: Share resources only with necessary teams
  • Sensitive Data: Use private resources for sensitive work
  • Access Reviews: Review team access quarterly
  • Offboarding: Remove departing members immediately

Team Templates​

Pre-Configured Teams​

Create teams from templates:

Data Science Team:

  • Members: Data scientists, ML engineers
  • Resources: JupyterHub workspaces, model registry access
  • Quotas: High GPU allocation

Frontend Team:

  • Members: Frontend developers, designers
  • Resources: React/Vue app templates
  • Quotas: Standard CPU/memory

DevOps Team:

  • Members: DevOps engineers, SREs
  • Resources: Platform access, Kubernetes dashboard
  • Quotas: High infrastructure access
tip

Use teams to organize users, but use projects to organize work. A project may have multiple teams contributing.